Image
Social Share
FOLLOW US

Privacy Statement

Get to know our company better.

GeekyWolf has created this privacy statement in order to demonstrate our firm commitment to privacy. The following discloses how we may process and protect your personally identifiable information or personal data ("Personal Information"):

Collecting and Processing Your Personal Information

The Personal Information that we collect depends on the nature of the relationship we have with you, the data subject. Below are some of the ways we may collect and use Personal Information and our legal or business purposes for doing so.

Employees and Contractors

We collect standard employment-related Personal Information regarding our workforce, for various business purposes such as processing payroll, providing human resources services, administering our business (including managing our employees and contractors, communicating with clients, and providing our services) and to fulfill our legal and reporting obligations. The types of Personal Information we collect about our employees and contractors may include: title; name; address; phone number; email address; professional affiliation; employment and education information; username and answer to a security question or password; government identification; banking and financial information; citizenship; health data; precise geolocation through devices used for work; military or veteran status; and on rare occasions the contents of mail, email or texts. We will only collect employee or contractor information related to: race or ethnicity; sexuality or sexual orientation; health; and military or veteran status for the purposes of complying with our legal obligations, and for some clients that request Diversity, Equity and Inclusion (DE&I) statistics. Occasionally we may collect sensory data from our employees and contractors in order to conduct video interviews.

Applicants and Resumes

You have the option of submitting your resume to GeekyWolf, which may include Personal Information such as your employment, education, and contact information. When you send your resume to GeekyWolf, your resume is entered into the GeekyWolf resume database and will be assigned to a GeekyWolf recruiter who may contact you as relevant employment opportunities arise. A recruiter will always speak to you about an opportunity before submitting your resume and will not submit a resume to a client without your prior consent. GeekyWolf uses its best efforts to grant access to your resume only to such third-party clients for whom you have given your consent. However, GeekyWolf is not responsible or liable if some other third party evades security measures and gains access to the resume database, and, subsequently, your resume. GeekyWolf’s clients, to whom your resume has been sent with your consent, may have retained a copy of your resume in their own files or databases. We are not responsible for the retention, use, or privacy of resumes in such instances.

Our Clients

We collect Personal Information regarding our clients or client-representatives for various business purposes such as providing our products and services, managing client information, managing our employees and contractors, marketing and advertising, and complying with our legal obligations. The Personal Information we collect regarding our clients may include: title; name; address; phone number; email address; and professional affiliation.

Visitors to GeekyWolf.com

In general, GeekyWolf gathers information about users of this site collectively, such as what areas users visit most frequently, the services users access the most, and the links to GeekyWolf’s partners that users most often visit. GeekyWolf only uses such data in the aggregate. This information helps us determine what is most useful and beneficial for our users, and how we can continually improve the services and features provided to the users of our site. We may share this collected information with our partners so that they too may understand how GeekyWolf.com users use this site in order that they may create a better overall experience for you as well. Please see the section below titled “How We Use Cookies” for more information.

Surveys, Promotions, and Research

In some instances, such as when you register to use this site, or when you sign up to use certain services, enter into a contest or promotion, or complete a survey for internal research, GeekyWolf may ask for Personal Information such as: your name; address; e-mail address; telephone number; skill sets (which may reveal employment or education information); and demographic information (which may reveal your age group or sex). Such information may be stored and processed in one or more databases maintained directly or indirectly by GeekyWolf. In addition to identification, registration and authentication, GeekyWolf may, with your consent as indicated by your checking 'Yes' on the profile form, use such information to contact you regarding potential employment opportunities, changes to and new offerings on our site or to make you aware of additional products, services, specific events and promotions from GeekyWolf or its partners which may be of interest to you. You may opt-out of receiving any further Internet-based communication from GeekyWolf or its partners by following the Choice/Opt-Out procedure set forth below. From time to time, GeekyWolf may also ask you for other information via surveys, such as information regarding your areas of interest, your likes and dislikes regarding the site, your career goals, services that you would like offered on this site, and other such information that will help us improve the service and features made available to you on this site.

How We Use Cookies

We use cookies on this website. Cookies are small files placed on the hard drive of your computer, and they collect information about how you interact with our website, improve your experience as a user, and help us show you relevant ads. These may include "session" cookies, which go away when you close your browser, or "persistent" cookies, which exist until you delete them or they reach an expiration date. You may refuse to accept browser cookies, but that means you may not be able to access all sections of our website. Otherwise, when you visit our website, our system will use cookies.

We may also use web beacons, which is a clear picture file that tracks user behavior, on pages of our website and our emails. These can track how you navigate the site and help gather certain website analytics.

We use the following cookies on geekywolf.com:

  • Google Ads: Audience and ad targeting
  • Google Analytics: Report user behavior and improve site functionality
  • HubSpot: Report user behavior, lead generation, and form completion
  • LinkedIn: Audience and ad targeting

We retain each of the cookies on our website for six months. If you do not wish to be tracked via cookies, please decline cookie tracking when you visit the website, or visit the help pages of your web browser to clear your cookies. For more information on how to manage cookies, you may choose to visit unaffiliated third-party websites, such as https://www.aboutcookies.org/. GeekyWolf is not responsible for, and cannot guarantee the accuracy of, the content provided on https://www.aboutcookies.org/

Links To Third Party Sites

The web site contains links to third party web sites. These links are provided solely as a convenience to you and not as an endorsement by GeekyWolf of the contents on such third-party web sites. GeekyWolf is not responsible for the content of linked third-party sites and does not make any representations regarding the privacy practices and policies, content or accuracy of materials on such third party web sites. If you decide to access linked third party web sites, you do so at your own risk.

Sharing Your Personal Information

We share Personal Information with our clients, service providers, staffing partners, marketing outlets, and government agencies as required by law. We share this information in order to: provide our products and services to clients; match our employees and contractors with professional services, talent solutions, and consulting opportunities; and otherwise administer our business or comply with the law.

Protecting Your Personal Information

GeekyWolf takes reasonable and appropriate steps to protect the Personal Information that we collect from unauthorized access or disclosure. We use administrative, technical and physical safeguards designed to protect Personal Information, including for example: data encryption; multi-factor authentication; physical access restrictions; electronic access restrictions and strong authentication protocols; access restriction policies; written information security plans; firewalls and anti-malware; employee cybersecurity training; vendor management programs; cybersecurity testing; data security risk assessments; and data minimization and erasure procedures.

While we strive to protect your Personal Information and privacy, no data transmission or storage is 100% safe. GeekyWolf cannot guarantee or warrant the security of any information disclosed or transmitted to us and cannot be responsible for the theft, destruction or inadvertent disclosure of Personal Information.

Retaining and Deleting Your Personal Information

GeekyWolf does not retain Personal Information for longer than reasonably necessary to fulfill the business purpose(s) for which it was collected, conduct audits, enforce our legal rights, prevent fraud and ensure security, or comply with our legal obligations. Our retention periods for Personal Information vary depending on the nature of our relationship with you, the sensitivity of the Personal Information, and the risks involved with any related processing. We regularly review our data retention periods and update these policies as needed.

Children’s Privacy

GeekyWolf.com is not intended for use by children under the age of 18. GeekyWolf does not knowingly collect Personal Information from anyone under 18 years of age. If you are under 18, please do not submit any Personal Information on GeekyWolf.com.

Choice/Opt-Out of Internet-based Communications

Our site provides users the opportunity to opt-in to receive Internet-based communications from us and our partners at the point where we request information about the visitor. To stop receiving Internet-based communications from us, you can:

Send us e-mail to [email protected]

Or, mail a note to the following postal address:

Marketing
GEEKYWOLF TECHNOLOGIES PRIVATE LIMITED
First Floor, Niagara Embassy Taurus Tech Zone,
Technopark Phase 3, Kazhakkoottam,
Kerala 695582

Privacy Rights

This section of the Privacy Statement describes those rights and how you can exercise them.

(1) The right to notice that Personal Information will be collected:

You have the right to request certain information about our collection and use of Personal Information over the past 12 months. The categories of information that we have collected from consumers in the past 12 months, and may collect from you, are listed below along with the general sources of that information, the purposes for which we collect it, the types of third parties to whom we have disclosed it and our criteria for how long to retain it. We update this information at least once every 12 months. For all of the categories listed in this section: (i) we do not sell your Personal Information for monetary consideration; (ii) we do not create profiles on individuals that produce legal or similarly significant effects; and (iii) we keep your Personal Information for the time period necessary to achieve the purposes outlined in this Privacy Statement, taking into account the business needs related to providing our products and services (such as resolving disputes, conducting audits, and enforcing legal rights), the sensitivity of the Personal Information and risks involved, and retention requirements under applicable law. We will delete this information upon request from you, unless one of the purposes described in this Privacy Statement or the law prevents us from doing so.

Identifiers (such as a name, postal or email address, IP address, account name, Social Security number, driver’s license number, or passport number):

  • Purposes of processing: We collect this type of information for a variety of business purposes, including but not limited to: providing our products and services; providing human resources services (e.g., payroll, insurance, employment eligibility); managing client information; managing our employees, contractors and applicants (e.g., tracking hires and terminations); conducting research (e.g., surveys, contests, and promotions); marketing and advertising; complying with our legal obligations (e.g., reporting to government agencies); and responding to requests. The purposes for which we collect this information may vary based on our relationship with you. Please see the section above titled “Collecting and Processing Your Personal Information” for more information.
  • Sources: We may collect this information directly from you, from public sources such as LinkedIn or other directories, or from third parties (such as our staffing partners).
  • Sharing: In the past 12 months, we may have disclosed information in this category to: service providers (e.g., payroll providers, IT support, customer relations managers); in connection with providing our products and services (e.g., to clients or staffing partners); marketing outlets (including cookies and IP address information to Google Ads, for which we may receive analytics and other benefits in return); and government agencies (e.g., EEOC).

Personal Information categories such as your name, signature, Social Security number, physical characteristics, address, telephone number, passport number, driver’s license, employment history, financial information, medical information or health insurance information

  • Purposes of processing: We collect this type of information for a variety of business purposes, including but not limited to: providing our products and services; providing human resources services (e.g., payroll, insurance, employment eligibility); managing client information; managing our employees, contractors and applicants (e.g., tracking hires and terminations); conducting research (e.g., surveys, contests, and promotions); marketing and advertising; complying with our legal obligations (e.g., reporting to government agencies); and responding to requests. The purposes for which we collect this information may vary based on our relationship with you. Please see the section above titled “Collecting and Processing Your Personal Information” for more information.
  • Sources: We may collect this information directly from you, from public sources such as LinkedIn or other directories and databases, or from third parties (such as our staffing partners).
    • Sharing: In the past 12 months, we may have disclosed information in this category to: service providers (e.g., payroll providers, IT support, customer relations managers); in connection with providing our products and services (e.g., to clients or staffing partners); marketing outlets; and government agencies (e.g., EEOC).

Protected classification characteristics such as age, race, ancestry, citizenship, religion, marital status, medical condition, gender identity or expression, pregnancy or childbirth, sexual orientation, veteran or military status, or genetic information

  • Purposes of processing: We collect this type of information for a variety of business purposes, including but not limited to: providing our products and services; providing human resources services (e.g., insurance); managing client information; managing our employees, contractors and applicants (e.g., tracking paid time off); conducting research (e.g., surveys that ask for demographics); and complying with our legal obligations (e.g., reporting to government agencies). The purposes for which we collect this information may vary based on our relationship with you. Please see the section above titled “Collecting and Processing Your Personal Information” for more information.
  • Sources: We may collect this information directly from you or from third parties (such as our staffing partners).
  • Sharing: In the past 12 months, we may have disclosed information in this category to: service providers (e.g., insurance processors); in connection with providing our products and services (e.g., to clients who request DE&I statistics or staffing partners); and to government agencies (e.g., EEOC).

Internet or other similar network activity (such as browsing history or a consumer’s interaction with a website, application or advertisement):

  • Purposes of processing: Like most websites, ours automatically collects information from your browser or device when you visit our site. We collect this type of information for a variety of business purposes, including but not limited to: improving our site (e.g., tracking page visits); for IT support and maintenance; preserving our rights and legal defenses (e.g., investigating fraud); and securing our site (e.g., preventing hacking or misuse). The purposes for which we collect this information may vary based on our relationship with you. Please see the section above titled “How We Use Cookies” and “Collecting and Processing Your Personal Information” for more information.
  • Sources: We may collect this information directly from you through your internet use.
  • Sharing: In the past 12 months, we may have disclosed information in this category to: service providers (e.g., IT support, web hosting) and marketing partners (including cookies and IP address information to Google Ads, for which we may receive analytics and other benefits in return).

Geolocation data (such as a person’s physical location or movements):

  • Purposes of processing: Like most websites, ours automatically collects your IP address from your browser or device, which can be associated with a physical address. However, we do not use this information to geolocate you. We collect this type of information for a variety of business purposes, including but not limited to: improving our site (e.g., tracking page visits); for IT support; preserving our rights and legal defenses (e.g., investigating fraud); and securing our site (e.g., preventing hacking or misuse). On rare occasions we issue laptops or other devices to our employees. We can track the location of these devices for security and device management purposes. The purposes for which we collect this information may vary based on our relationship with you. Please see the section above titled “How We Use Cookies” and “Collecting and Processing Your Personal Information” for more information.
  • Sources: We may collect this information directly from you through your internet or device use.
  • Sharing: In the past 12 months, we may have disclosed information in this category to: service providers (e.g., IT support). Although we do not use IP addresses for geolocation purposes, our site shares cookies and IP address information with Google Ads, for which we may receive analytics and other benefits in return.

Sensory data (such as any audio, electronic, visual, olfactory or similar information):

  • Purposes of processing: Occasionally, we collect this type of information for the purpose of conducting candidate interviews by video, with the candidate’s consent.
  • Sources: We collect this information directly from the candidate.
  • Sharing: In the past 12 months, we may have disclosed information in this category to: service providers (e.g., IT support, web conferencing) and clients who request video interviews.

Professional or employment-related information (such as job history or performance evaluations):

  • Purposes of processing: We collect this type of information from our employees, contractors, and applicants for a variety of business purposes, including but not limited to: providing our products and services; conducting research (e.g., surveys, contests, and promotions); and managing our employees, contractors and applicants (e.g., hiring, performance evaluations).
  • Sources: We may collect this information directly from you, from public sources such as LinkedIn or other directories and databases, from your former employers, or from other third parties (such as our staffing partners).
  • Sharing: In the past 12 months, we may have disclosed information in this category to third parties in connection with providing our products and services (e.g., to clients or staffing partners).

Nonpublic education information (such as grades, transcripts, student financial information or disciplinary records):

  • Purposes of processing: We collect this type of information from our employees, contractors, and applicants for a variety of business purposes, including but not limited to: providing our products and services and managing our employees, contractors and applicants (e.g., hiring, staffing).
  • Sources: We may collect this information directly from you or from other third parties (such as our staffing partners).
  • Sharing: In the past 12 months, we may have disclosed information in this category to third parties in connection with providing our products and services (e.g., to clients or staffing partners).

Inferences drawn from other Personal Information (such as a profile reflecting a person’s preferences, characteristics, trends, predispositions, behavior, attitudes, intelligence, abilities or aptitudes):

  • Purposes of processing: We do not collect or create “inferences” or “profiles” on individuals. However, we make recommendations for employment, staffing, and consulting to clients based on the types of Personal Information described above regarding our employees, contractors, and applicants, for the purpose of providing our products and services.
  • Sources: We may collect this information directly from you, from public sources such as LinkedIn or other directories and databases, from your former employers, or from other third parties (such as our staffing partners).
  • Sharing: In the past 12 months, we may have disclosed information in this category to third parties in connection with providing our products and services (e.g., to clients or staffing partners). We do not collect or process Personal Information in the following categories: commercial information (such as records of personal property, products or services purchased or considered, or other purchasing or consuming histories or tendencies); or biometric information (such as fingerprints, faceprints, voiceprints, or other physical patterns).

Sensitive Personal Information

The categories of Sensitive Personal Information we may collect from you, and that we have collected from consumers in the past 12 months, are listed below along with the purposes for which we collect this information. For all of the categories listed in this section: (i) we do not sell your Sensitive Personal Information or use it for targeted or cross-context behavioral advertising; (ii) we do not create profiles on individuals that produce legal or similarly significant effects or use Sensitive Personal Information to infer characteristics about an individual; and (iii) we keep your Sensitive Personal Information for the time period necessary to achieve the purposes outlined in this Privacy Statement, taking into account the business needs related to providing our products and services (such as resolving disputes, conducting audits, and enforcing legal rights), the sensitivity of the Personal Information and risks involved, and retention requirements under applicable law. We will delete this information upon request from you, unless one of the purposes described in this Privacy Statement or the law prevents us from doing so.

Social Security, driver’s license, state identification card, or passport number:

  • Purposes of processing: We collect this type of information for a variety of business purposes, including but not limited to: providing our products and services; providing human resources services (e.g., payroll, insurance, employment eligibility); managing our employees, contractors and applicants (e.g., tracking hires and terminations); and complying with our legal obligations (e.g., reporting to government agencies). The purposes for which we collect this information may vary based on our relationship with you. Please see the section above titled “Collecting and Processing Your Personal Information” for more information.
  • Sources: We collect this information directly from you.
  • Sharing: In the past 12 months, we may have disclosed information in this category to: service providers (e.g., payroll providers); in connection with providing our products and services (e.g., to clients); and government agencies (e.g., EEOC)

Racial or ethnic origin, sex life, sexual orientation, or health or medical information:

  • Purposes of processing: We generally to not process these types of sensitive Personal Information unless they relate directly to our obligations as an employer, including providing human resources services or complying with DE&I reporting obligations. The purposes for which we collect this information may vary based on our relationship with you. Please see the section above titled “Collecting and Processing Your Personal Information” for more information.
  • Sources: We may collect this information directly from you.
  • Sharing: In the past 12 months, we may have disclosed information in this category to: service providers (e.g., insurance processors); in connection with providing our products and services (e.g., to clients who request DE&I statistics or staffing partners); and to government agencies (e.g., EEOC).

The contents of your mail, email and text messages where we are not the intended recipient:

  • Purposes of processing: On rare occasions we issue laptops or other devices to our employees. Although it is not our practice to monitor the communications made through these devices, we reserve the right to review such communications for legitimate business purposes, including but not limited to: providing our products and services; managing our employees, contractors and applicants (e.g., evaluating performance or investigating misuse); and securing our devices (e.g., preventing hacking or fraud).
  • Sources: We may collect this information directly from you through your use of our devices.
  • Sharing: In the past 12 months, we may have disclosed information in this category to: service providers (e.g., IT support).

We do not collect any sensitive Personal Information revealing your religious or philosophical beliefs; genetic data; union membership; precise geolocation; your biometric information for identification purposes; your account login combined with a password; or your financial account, debit card or credit card number combined with any required security or access code, password, or credentials allowing access to an account. We also do not collect Personal Information of children.

(2) The right to know what Personal Information has been collected, sold or disclosed for a business purpose, and to whom it was sold or disclosed:

You have the right to know what Personal Information we have collected about you in the past 12 months. Once we receive and confirm your verifiable request, we may disclose to you:

  • The categories of Personal Information we’ve collected about you
  • The categories of sources for the Personal Information we’ve collected about you
  • Our business or commercial purpose for collecting and/or selling that Personal Information
  • The categories of third parties with whom we’ve shared that Personal Information
  • The specific pieces of Personal Information we’ve collected about you
  • Note: We do not sell your Personal Information for monetary consideration. If we shared your Personal Information for a business purpose in the past 12 months, we will inform you of all such disclosures, identifying the categories of Personal Information that were disclosed and the categories of each third-party recipient that obtained that information.

Pursuant to state privacy laws, GeekyWolf may deny your request, in whole or in part, including: in order to comply with Indian Law; to comply with state or local regulatory inquiries, investigations, subpoenas, or summonses; or to prevent disclosure of information that we are otherwise legally prohibited from disclosing. In the event that we deny your request, we will inform you of the basis for such denial.

(3) The right to opt-out of the sale or sharing of Personal Information or limit the use of Sensitive Personal Information:

You have the right to direct companies not to sell your Personal Information. If you would like to make an opt-out ((Your rights as a data subject may differ based on your applicable jurisdiction) ) request pursuant to any of the rights described in the section, you may do so by contacting us at the information listed below or by calling us at …………………….

Send us e-mail to [email protected]

Mail a note to the following postal address:

Privacy
GEEKYWOLF TECHNOLOGIES PRIVATE LIMITED
First Floor, Niagara Embassy Taurus Tech Zone,
Technopark Phase 3, Kazhakkoottam,
Kerala 695582

(4) The right to have your Personal Information deleted:

You have the right to request that we delete any of your Personal Information that we collected, subject to certain exceptions. Once we receive and confirm your verifiable consumer request, we may delete (and direct our service providers to delete) your Personal Information from our records, unless prohibited by law. (Your rights as a data subject may differ based on your applicable jurisdiction)

(5) The right to correct your Personal Information:

You have the right to request that we correct inaccuracies in the Personal Information that we maintain about you. In responding, we may consider the nature of the Personal Information, the purposes for processing it, and the totality of the circumstances.

(6) The right to data portability:

You have the right to request a copy of the Personal Information that we maintain about you in a commonly used, easily readable format.

(7) The right to nondiscrimination as a result of exercising these rights.

Finally, you have the right to be protected from discrimination by any business as a result of exercising your privacy rights. For example, as a result of you exercising these rights, we will never deny you goods or services, charge you different prices or rates, or provide you a different level or quality of goods or services.

If you believe we have violated any of your rights listed in this Privacy Statement, please contact us by:

Send us e-mail to [email protected]

Mail a note to the following postal address:

Privacy
GEEKYWOLF TECHNOLOGIES PRIVATE LIMITED
First Floor, Niagara Embassy Taurus Tech Zone,
Technopark Phase 3, Kazhakkoottam,
Kerala 695582

Exercising your rights

If you would like to make a request pursuant to any of the rights described in this section(Your rights as a data subject may differ based on your applicable jurisdiction) you may do so by contacting us at the information listed above

In order to protect your Personal Information, we are required to verify that any person making a request under this section is in fact you or your authorized agent. In order to verify the identity of the person making a request, we may ask you to provide the following information: Full Name, Organization Name, Email Address, Mail Address, Phone Number and Your GeekyWolf Contact. We will use this information only for the purposes of verifying that your request is authentic.

Once we receive your request, we will respond within 10 business days and inform you if we need any more information in order to verify your request. We will provide the information you requested within 45 days of your request. If we require more than 45 days to respond to your request, we will inform you of the reasons why. For requests from consumers/clients to opt out of the sale or sharing of their Personal Information for the purposes of cross-context behavioural advertising, or requests to limit the use of sensitive Personal Information, we will respond within 15 days.

We do not charge a fee to process or respond to your verifiable consumer/client request unless it is excessive, repetitive, or manifestly unfounded.

Exercising privacy rights as the resident’s authorized agent:

If you are a consumer/client and you would like to authorize an agent to submit requests on your behalf, in order to exercise your rights under the state privacy laws listed herein, please designate your authorized agent by contacting us at the addresses and phone number listed above.

In order to verify your identity when you are authorizing an agent to act on your behalf, we may ask you to provide the following information: Full Name, Organization Name, Email Address, Mail Address, Phone Number and Your GeekyWolf Contact. We may require written and signed authorization from you before an agent may act on your behalf. We will use this information only for the purposes of verifying that your request is authentic.

Your right to appeal our response to your privacy rights requests:

You have the right to appeal our decisions in response to the exercise of your privacy rights requests. To initiate an internal appeal, please contact us at the addresses or phone number listed above. We will respond to your request for an internal appeal within 45 days, but we may take up to 60 additional days for good cause. If you are unhappy with the results of your appeal, you may contact your state attorney general at the information listed below.

Policy Changes

GeekyWolf’s policy regarding privacy may change from time to time. Such changes will be posted here, so please check back periodically. If, at any time, you have questions or concerns about GeekyWolf’s privacy commitment, please feel free to send us e-mail at [email protected].

  • Copyright © 2023 GeekyWolf.
  • Terms of Use
  • Privacy Policy